Community Orchard FAQs

Please note, content of packages may be subject to change.

• 15x trees including stakes, guards etc delivered by courier.
• 320x native bulbs delivered by post.
• Habitat box delivered in a large box by courier.
• 2x recycled plastic benches delivered by pallet.
• 2x pruning saws, extendable lopper, 5x hand trowels, 2x secateurs, watering can, 10x pairs of gloves delivered in a large box by courier.
• Water butt delivered by courier.
• Guidance book delivered by post.

Before you apply, please read the following essential applicant requirements:

• Applicants must work with Keep Wales Tidy staff when planning package installation.
• Packages must deliver environmental growth that can be seen ‘from your doorstep’. This means they should be located where people live, work, access public services, travel (could include roadside verges, roundabouts) and spend their leisure time (e.g. public open spaces).
• Work must be delivered between 1 October 2026 and end of February 2027 (variable due to tree planting season).
• Applicants must agree to maintain the site for a minimum of 5 years and have a plan for future maintenance (Keep Wales Tidy will help you prepare this).
• Applicants must provide photographic evidence and monitoring data to Keep Wales Tidy, such as number of participants involved, quotes from beneficiaries and sign an asset register to state they have received all package items.
• Applicants will be asked to publicise the work via social media and press releases using the templates provided.
• It is the responsibility of applicants to be on site to accept deliveries from suppliers.

Who can apply for packages?

Our Orchard Packages have been designed for organisations looking to create small community orchards on land that is in ‘not for profit ownership’. Applications are open to community groups of all shapes and sizes, and other organisations such as NHS, Local and National governments (including Town and Community Councils), public schools and nurseries, third sector organisation, religious organisations, social enterprises, universities, housing associations, and wider Welsh Public Service including Transport for Wales.

Priority will be given to projects meeting all the requirements of the application process who are located in urban/peri-urban or rural town locations, involve disadvantaged members of the community, have strong community or volunteer involvement, are located in areas of the highest deprivation (identified by the Welsh Index of Multiple Deprivation) and have little or no access to nature.

Priority will be given to applications that involve Black Asian, Minority Ethnic and/or disabled participants.

Can schools apply?

No. Local authority-maintained schools can instead apply for a School Orchard Package. It contains the same items, but the support schools will receive from Keep Wales Tidy is little different. Click here to find out more and apply for a School Orchard Package.

Who cannot apply?

• Individuals / private gardens
• Private sector organisations

Please note, if you have already received funding for your activity or site from the National Lottery Heritage fund or your Local Nature Partnership, there may be restrictions that could affect your application. Please contact nature@keepwalestidy.cymru for more information.

We received a Keep Wales Tidy Local Places for Nature package previously, can we apply again?

If you have already received a package, you meet all this year’s key criteria and want to apply for another package, then you may be able to apply. We would suggest you apply for a different site.  Please note, that priority is likely to be given to applicants who have not applied before.

Who do you consider a disadvantaged / disengaged / underrepresented group?

We welcome and support applications from disadvantaged / disengaged / underrepresented groups who may be underrepresented or have limited capacity for involvement in projects such as Local Places for Nature. Applications will score highly if they include participants from the following groups:

• Black, Asian and Minority Ethnic
• Disabled
• Homeless
• People with substance misuse issues
• Refugees and asylum seekers
• Gypsies / Roma / Travellers
• People with mental health conditions
• Children / children in care / young people
• Carers
• Older people
• Teenage parents / single parents
• Victims of domestic abuse
• Offenders
• People from sexual minority communities
• Socio-economically disadvantaged
• Those who cannot read, write or speak English or Welsh
• Non-Christian faith groups
• People with protected characteristics

We are not a disadvantaged group can we still apply?

Yes. There are other key scheme criteria that applicants need to demonstrate they meet (see above). Saying that, we encourage all applicants to outline how they have consulted with disadvantaged / underrepresented members of their local community and how they will be involved in the project going forward, as we want the projects to be as inclusive as possible. Involving disadvantaged groups will strengthen your application, giving you a higher chance of success.

Do we need to be a constituted group to apply for an Orchard Package?

Yes.  Keep Wales Tidy officers can support you to become a constituted group. We have template constitutions available and our team of community officers can help you through the simple process. Please visit the contacts page for details of your local community officer who can help or ask the Nature Team.

Social enterprises and community groups will need to provide a copy of their constitution and charities will need to provide us with their charity number.

For other organisations such as schools, registered social landlords, health boards etc we need consent from the director, headteacher, clerk, or person with authority that they are happy with the application to proceed.

How do I apply?

Please submit the relevant application form via the Keep Wales Tidy website. You are not required to set up an account or login to apply, but please note, once you have started your application, you will not be able to save your progress and return to it later.

There are no fixed deadlines, but packages are allocated on a first come first served basis until all packages are allocated. Please answer all the questions within the recommended word count.

How are the applications assessed and selected?

All applications will be assessed by a grant panel including representatives from Keep Wales Tidy, Welsh Government, Social Farms and Gardens, The Wildlife Trusts and local nature experts.

Applications will be judged against programme criteria, with priority given to applications who meet at least three of the following key scheme criteria:

All applications will be assessed by a grant panel including representatives from Keep Wales Tidy, Welsh Government, Social Farms and Gardens, The Wildlife Trusts and local nature experts.

Applications will be judged against programme criteria, with priority given to applications who meet at least three of the following key scheme criteria:

• Places with little or no access to nature – priority will be given to sites with no green space at all and those on manmade surfaces (e.g. Tarmac, concrete).
• Urban / peri-urban and rural town.
• Places with the highest levels of deprivation – priority will be given to applicants in the 50% most deprived of any WIMD deprivation statistic, by super-output area.
• Involve disadvantaged, disengaged, or underrepresented groups, particularly Black, Asian and Minority Ethnic and disabled people (physical and learning, including visual, hearing and speech impairment).
• Applicants should demonstrate wide community involvement with a minimum of five regular volunteers and a range of organisations able to access nature once the garden has been installed.

When considering applications, the panel will award packages across a broad range of locations/partners/organisations so that different approaches can be trialled and monitored.

The panel will decide whether an application is:

A.      Successful
B.      Unsuccessful
C.      On the ‘reserve’ list

If all above priorities are scored equally, then the package will be awarded to the applicant in the area of highest overall deprivation according to the Welsh Index of Multiple Deprivation.

What is the Welsh Index of Multiple Deprivation (WIMD) and where can I find out more?

The Welsh Index of Multiple Deprivation (WIMD) is the Welsh Government’s official measure of relative deprivation for small areas in Wales. It is designed to identify those small areas where there are the highest concentrations of several different domains of deprivation. WIMD is currently made up of eight separate domains of deprivation.

Click here for interactive WIMD map of areas of highest deprivation. Priority will be given to applications in the 50% most deprived of any WIMD deprivation statistic (e.g. physical, education, income).

When will we hear if we are successful?

All applicants will be informed via email within five working days of our fortnightly grants panel meetings.

What is What3words and why do we have to use it?

What3words is a website and app that has divided the world into 3 metre squares and gave each square a unique combination of three words. It’s the easiest way to find and share exact locations. More and more delivery companies are now insisting on What3Words when planning deliveries. It is the best way to ensure items get delivered to the exact location.

Please visit www.what3words.com to pinpoint the exact location of your garden and the delivery location.

How much does it cost?

Nothing.

Do we need insurance cover in place?

Yes, you will need to have public liability insurance for the site. Please talk to the landowner to see what levels of cover are required. They may already have cover in place. If a Keep Wales Tidy officer is in attendance during an activity, then participants will be covered for personal accidents. However, this cover will not be in place if the officer is not present, so you will need to get adequate cover for future activities.

If you are struggling to cover the cost of insurance cover, please contact nature@keepwalestidy.cymru

We are awaiting landowner permission, can we apply?

No, you need to have written evidence of landowner permission before you submit your application. Your application will not go to panel until it is fully complete, including evidence, photographs, maps etc.

We have been working on our site for years under a verbal agreement from the landowner. Is this sufficient?

No, you will need to provide written evidence of landowner permission.

Our site is not publicly accessible for safety reasons (e.g. working with vulnerable adults / school children) – are we still able to apply?

Potentially, yes. It all depends on your specific circumstances and whether you meet other scheme criteria. Please contact nature@keepwalestidy.cymru to ask for advice.    

The land is owned by a private individual, but we have a 10-year lease, can we apply?

Potentially, yes. Please email a copy of your lease to nature@keepwalestidy.cymru so they can check if you are eligible

Is there a landowner permission ‘form’ to complete?

There is no official form to complete, we just need evidence from the landowner that shows permission to install the site and maintain it for five years. This could be a formal agreement you have signed, a lease, a licence or an email from the landowner that gives permission for work to go ahead on the proposed site. If you have any queries please contact the Nature team for advice.

I don’t know the habitat / nature value of the site. Can you help?

A list of all local nature partnership leads can be found here. Please contact the lead for your authority (or another suitably qualified expert) and ask them to provide advice on your site and whether it is suitable for the package you have chosen. We must ensure that the package will do no harm by damaging / replacing existing habitat, so it is imperative that you seek advice and provide confirmation in your application.

How do we know that the plant species provided are suitable for our area?

The species mixes chosen are generic, native to the UK and suitable for wide range of habitats. Local Nature partnership and Wildlife Trust representatives will attend each grant panel to assess applications.  All applicants need to speak to their local authority ecologist or another local expert to ensure the package is suitable before applying.

How much space do we need to install all package items?

The minimum area required is 400m².

Are there any locations that are not suitable for a package?

The packages are designed primarily for places where there is little or no access to nature. Therefore, certain locations will not be suitable eg Sites of Special Scientific Interest, Local Nature Reserves, species-rich areas or locations that contain protected species. There may be other ways your project can be supported from other partners, so contact nature@keepwalestidy.cymru for advice.

We don’t have a maintenance plan or any resources to maintain the site in future, can we have a package?

Ongoing maintenance of the site is one of the key assessment criteria. Keep Wales Tidy will provide you with tools and advice on how to look after your site in the long-term.  Unfortunately, if you don’t agree to maintain the site for five years then your application will be unsuccessful.

How many volunteers do we need to build and manage the nature spaces?

Whilst Keep Wales Tidy staff will help you install your garden, as the applicant you must provide sufficient volunteers to ensure the garden is installed safely. We suggest a minimum of five core volunteers to construct the site, although the more local people that are involved the better. Additional volunteers will spread the workload and can provide moral support through taking on other roles such as refreshments, promoting the site through social media and photography. Applicants must commit to 25 hours during the year to install and manage the garden.

If you cannot provide volunteer support, your application is unlikely to be approved. You will need to provide letters of support from any organisations who will be involved. The panel need to feel confident that you have a core of volunteers who will build the garden, and committed community interest to manage the site long-term.

Do you need to be fit? How physical will the work be?

There will be tasks suitable for all ages and abilities. Some activities will involve physical activities such as lifting, bending, digging but there will be lots of lighter tasks too such as, planting, weeding and watering. We will do our best to find suitable activities for anyone who wants to get involved.

Do we need any skills or experience?

No, a Keep Wales Tidy project officer will be on hand to explain the project activities in detail and provide informal training and support. They will carry out a risk assessment and go through a health and safety briefing with all participants. Simple guidance documents and instructions will be provided for volunteers to follow.

What do volunteers need to bring?

You will be working on an outdoors site perhaps with no shelter and are likely to get dirty. We ask volunteers to wear suitable clothing for the predicted weather conditions and sturdy footwear. Volunteers will be asked to bring their own gardening or work gloves. Some tools will be provided, but depending on expected numbers and package type, it may be handy for volunteers / groups to bring along extra spades, trowels etc.

Can children get involved?

Yes, but under 16s will need to be supervised by adults.

Can the package be split over more than one site?

No, the Orchard Package has been designed to go on one site to have the best impact.

Can we amend the contents of my chosen package?

No. The packages are pre-determined. If you require different items to develop your local nature space, contact your Local Nature Partnership https://lnp.cymru/.

In what way will Keep Wales Tidy staff be available to support us to install the packages?

Keep Wales Tidy staff will help you plan and build your new garden. They will agree a work schedule with you at your initial site visit. The sooner you book your activity days in with your local officer, the more likely you are to get your preferred dates, particularly if you want work to take place at the weekend. We will also provide advice and guidance for the future maintenance of the site.

When the project has been built, can we keep the tools?

Yes.

What happens if we get awarded a package and then cannot deliver it by end of February 2027?

All work must be completed by then. If your circumstances change, and you can no longer meet this timescale you MUST inform Keep Wales Tidy as quickly as possible so they can allocate the package to someone else.

If we are allocated a project, will Keep Wales Tidy repair or replace items in the package that are subsequently worn out, broken, damaged or stolen?

No, the funding will only cover the items and their installation once. Please work with our team to consider location of items when planning your garden e.g. sheltering structures such as sheds / greenhouses / trellises from high winds if possible.

How will my package be delivered?

It will be a combination of boxed items delivered by courier and larger pallet deliveries on lorries.

The photos below are designed to give an impression of the size of some of the deliveries.